Information for existing ASF projects
If your organisation has a project registered with the ASF and you are seeking specific information relating to this project, we encourage you to telephone us on 02 6214 7868. Alternatively you may find ASF fact sheets useful.
Project organisations are responsible for the establishment of a donor base and collecting donations. Donations to the ASF can be made by cash, cheque, credit card or money order and may be single donations or pledged amounts over a designated period of time. ASF approved donation forms must be completed and signed by donors for receipting purposes. The ASF will issue a receipt for donations of $2 or more.
Donations are processed as follows:
- cash/cheque/money order donations are banked into the ASF bank account by the project organisation
- credit card donation forms are forwarded to the ASF for processing
- pledges are made by either of the above payment methods and are administered at project level.
Completed donation forms and a copy of the relevant date stamped bank deposit slip or cheque summary sheet are sent to the ASF.
If you have a registered project with the ASF and wish to receive the pamphlet on Processing ASF Donations or have any questions relating to ASF donations, please telephone us on 02 6214 7868.
ASF Discretionary Grants
ASF grants are made by the ASF’s Board of Directors to project organisations for registered projects at its discretion in line with taxation law. The minimum value of any single discretionary grant is generally $500.
Discretionary grants may be allocated to registered projects subject to the following criteria:
- donors have indicated the registered proejct as their preferred beneficiary
- all donations have been accompanied by completed and signed ASF approved donation forms
- the project organisation has a current grant agreement with the ASF
- all documentation requested by the ASF has been provided (eg team lists/selection criteria, grant expenditure reports, financial statements)
- special considerations, if any, listed in the grant agreement have been met (for example, provision of team lists, local authority approvals for facility developments)
- ASF approved promotional material has been used at all times
Discretionary grants are paid to project organisations for registered projects on the basis of the following conditions:
- a recipient created tax invoice (RCTI) agreement between the ASF and GST registered organisations is in place
- the grant will be applied in accordance with the approved project purpose
- subsequent acquittal by the completion of a Grant Expenditure Report (GER)
Schedule of Discretionary Grant Rounds
The upcoming ASF discretionary grant round schedule is:
|May 2013||Includes funds accepted* by 30 April 2013|
|July 2013||Includes funds accepted* by 30 June 2013|
|September 2013||Includes funds accepted* by 31 August 2013|
|November 2013||Includes funds accepted* by 31 October 2013|
|January 2014||Includes funds accepted* by 31 December 2013|
*Funds accepted are donations deposited into the ASF bank account and cleared, or credit card donations processed through the ASF terminal by the date specified.
Projects are eligible to be considered for the issue of discretionary grants up to six times per year.
GST and ASF Discretionary Grants
Discretionary grants paid to project organisations registered for GST are grossed up by 10%. The remittance of GST to the Australian Taxation Office (ATO) is the responsibility of the recipient project organisation.
Discretionary Grant Acquittal
A project organisation must appropriately acquit ASF discretionary grants received. The grant acquittal process is undertaken by:
- completion of a Grant Expenditure Report (GER)
- provision of all supporting documentation
GER’s are distributed to recipients of discretionary grants every six months and are designed to ensure that grants have been applied in accordance with the approved project purpose. Acquittal by the required due date ensures the project remains compliant with the terms and conditions of the Grant Agreement.
The Grant Expenditure Report Fact Sheet will provide guidance on the GER process.
Required supporting documentation includes:
- latest annual report/financial statements
- copies of supplier invoices that relate to expenditure of ASF grants
- copy of current bank statements if grant funds are held unspent
- list of team members for Team Travel projects
- list of participants in prgrams and/or recipients of grant funds for Sport Development projects
- the payment schedule if grant funds are being applied to loan repayments on facility development projects.
The GER process also provides project organisations with the opportunity to supply updated project details.
If you have any questions relating to your ASF registered project then please telephone us on 02 6214 7868.