Grants 101
You’ve worked hard and got a bunch of donations to your project, but how do you get the money!? You can read everything you need to know about the grant process below.
If you have any questions about processing donations, sending cheques, or anything else to do with donations, see our Donations 101 resource.
When are grants processed?
Funds raised are distributed through grants, issued to our active fundraising partners every month. When are grants processed?
January (includes donations reconciled 1 to 31 December.)
February (includes donations reconciled 1 to 31 January)
March (includes donations reconciled 1 – 28 February)
April (includes donations reconciled 1 to 31 March.)
May (includes donations reconciled by 1-30 April)
June (includes donations reconciled 1 to 31 May.)
July (includes donations reconciled 1-30 June)
August (includes donations reconciled 1-31 July)
September (includes donations reconciled 1-31 August)
October (includes donations reconciled 1-30 September)
November (includes donations reconciled 1-31 October)
December (includes donations reconciled 1-30 December)
- You will receive a chatter message or email notification notifying you of the grant approval and payment.
For GST registered organisations, a Recipient Created Tax Invoice (RCTI) will be available in your portal shortly after payment - If a remittance advice is needed you can request a copy from our finance team at info@asf.org.au after the payment has been transferred into your account
Generally, your grant payment will include donations reconciled in the previous month so you can run a monthly donations report to help you reconcile your payment.
However, if after looking in the portal you still have trouble reconciling your grant, please contact your SPM.
Yes. We may not issue a grant if:
- Your total donations’ balance at the time of the grant round is under $250. In this case, monies will be held by us until the next grant round when that minimum threshold is exceeded.
- You have a facilities project and we don’t have the necessary development/building permits on file.
- You have breached the terms in your Grant Agreement
- You have failed to complete and submit your most recent acquittal by the due date
Some organisations prefer us to hold funds for other reasons – for example until a specific target is reached. If this applies to you, please let your SPM know.
If your organisation is registered for GST, we will add 10% to your grants when remitting the funds to your bank account.
While there is no GST applicable to donations, the grants we issue are deemed to be a taxable supply because there are conditions placed on these payments (e.g. your organisation must acknowledge and promote the Foundation’s role in your fundraising efforts).